Minutes of the Annual General Meeting, held at The Comrades Club: 13 October 2009

1.   Present

Acting Chairman, Secretary, Treasurer, 6 Committee Members and 35 Members.

2.   Apologies

N Awty, J Calloway, J Fakes, C Thomason, P Thompson

3.   Minutes

Minutes of the last AGM were agreed as published.

4.   Matters arising

       14b. Fencing left to individuals

14c. Letter sent to E Lamb

5.   Secretary’s Report

Now 182 plots for 150 Members. There were no vacant plots but 3 persons since have had their plots taken away and 6 more have indicated they wish to withdraw. There are 20 on the waiting list so after payday re-letting will commence. 23 letters had to be sent re. unworked plots. Unfortunately our Chairperson, Sarah Holmes, had an accident and had to give up the post. We managed to clear the brambles etc. from by the sewage station and create 3 more small allotments. Unfortunately we have not been able to sort out the compost heap but would ask everybody to stop putting their rubbish there as we intend getting it cleared and re-let as a plot but this will take a lot of time and effort and we ask for your cooperation. Thieving and vandalism continues to rear its ugly head and we are virtually powerless to stop it, although Members can help by not leaving any decent tools in their sheds. We had a stall at Romsey Show which was a success and £47 was passed to Naomi House hospice from the sale of vegetables. Stuart will deal with this later in more detail. Thanks to the Committee for their support and I would like to thank John Blackmore for taking over the Chairman role

6.   Treasurer’s Report

The Balance Sheet was circulated showing an increase of £600 over last year. This was mainly due to splitting up allotments when they became vacant and the introduction of Deposits. Some money will need to be spent on hedge cutting and the clearance of the compost area..

7.      Rule Book Revision

The propsed draft had been circulated to all Members. It was agreed to go to print

8.   Election of Officers

Chairman: John Blackmore

Vice Chairman: Stuart Aiken

Secretary: Phil Evans

Treasurer: Barbara Ward

Committee: D Audoire; A Dutfield; A Heasman; R Hoyle; M Mason; T Moody; K Parker and P Thompson

Website: R Grant ; R Evans

9  Subscriptions and Rents

To remain as last year. £1 a rod and £5 admin

10.  Honorariums

Secretary: £315, Treasurer: £105

11. Bonfires and Composting

Every effort to be made to clear plot 118. To reuse compost if possible and remove other material.

12.  Romsey Show

Stuart gave a brief report of the Show and the interest it generated.

13. Allotment Site Development

Stuart Aiken explained that TVBC had to draw up new proposals as their original scheme was rejected by the Inspector. Broadlands had indicated that the allotments site was available for development. The Planners had put it in the 5 to 10 year slot. All Allotment Members were urged to write into TVBC and this will be monitored by the Committee

14.  Any Other Business

        a.  Request made for ballast to be put in main path

        b.  The pump near the sewage station to be repaired